SAVE THE DATE
4-6 October 2021
BSPD Prizes and Abstracts
Following the postponement of our 2020 conference, we have written comprehensive Q&As on the management of prizes and abstracts. In summary:
- Abstracts already submitted to the conference website will be held over to the 2021 conference. Anyone who wishes to withdraw or change their abstract and/or category will be able to do so once the abstract portal re-opens. We will send a notification and details of how to do this when the portal re-opens.
- Prizes for Research, Clinical Governance, Clinical Case and Undergraduate will be judged virtually this year for those who wish to compete still.
- Submissions for this year’s prizes should be made to the Society’s Administrator – details below – the conference website submission portal should no longer be used.
- The new deadline for submissions is 31 May 2020.
- The main poster and DCP poster competitions will not run this year.
What do I need to do if I want to enter any of the prize competitions this year?
You will need to submit your abstract to BSPD Administrator Neil Sutcliffe by the new deadline of 31 May 2020. You can do so by completing this Google Form. If you have already submitted an abstract via the online system you MUST resubmit via Neil so that we know you wish to enter this year. You can choose to enter a different category of prize (this probably applies only to those wishing to swap from main poster to one of Research, Clinical Governance, Clinical Case categories) but, please note, the only poster prize running this year is the undergraduate poster competition. Equally, if you had already submitted an abstract as a non-prize abstract, you may now submit to the prize competition if you are eligible and wish to do so.
I was planning to submit an abstract but was not able to do so before the submission system was closed.
Can I still submit for consideration for one of the prize competitions this year?
Yes, if you wish to take part in this year’s prizes competition please submit your abstract to Neil by the new deadline 31 May 2020. You do not need to have already submitted an abstract to do this.
How will the Research, Clinical Governance and Clinical Case prizes work?
As usual, the judges will be members of Conference Abstracts and Prizes Committee who will select up to six submissions in each category. All entrants will be informed of the judges’ decision by 1 July 2020.
The finals for all three prizes will take place in a video conference session with two to three judges on Thursday 17 September 2020. Finalists will be notified of the appointed time for their presentation six weeks in advance and asked to submit their slides two days ahead. They will undertake a 10 minute presentation by video-conference in a closed session, with up to five minutes of time for additional questions from the judges. Full details for the slide submission and video-conference will be sent nearer the time.
How will the Undergraduate prize work?
All of the abstracts will be considered by the judges and up to 10 will be selected as finalists. All entrants will be informed of this decision by 1 July 2020. The 10 finalists will have to submit their poster electronically by Monday 14 September 2020. The posters will then be judged without any interaction with the finalists. Precise details of poster submission will be sent to the finalists in due course.
What are my options if I am not successful this year?
If you enter a poster prize competition for this year but are not shortlisted, you can still enter your abstract for the 2021 conference and if you have already submitted you will be free to change the text or the category in the meantime. Alternatively, you can withdraw your abstract altogether. It’s important to let us know what you plan to do. When we inform you of the judges’ decision, we will send details about how to do either of these things.
Will my abstract be published in the IJPD supplement?
All of the finalists selected in the four competitions will have their abstract published in the IJPD 2020 Autumn supplement. If you are unsuccessful, your abstract will not be published this year, but if you choose to keep your abstract in the system for 2021 and it is selected, it will be published in 2021.
I don’t wish to enter any prizes this year but still want to have my abstract considered for the 2021 conference.
What do I need to do?
You do not need to do anything at present. Your abstract will be held in the system and considered after the closing date for the 2021 conference (31 March 2021). If you wish to edit your abstract (for example, you may progress further with a case or project and wish to add new data), you will be able to do this until the 2021 deadline once the portal re-opens. Equally if you wish to change category you may do this. We will send a notification and details of how to do this when the portal re-opens.
I had submitted an abstract for 2020 but don’t wish to enter any prizes this year nor have my abstract considered for 2021. What do I need to do?
Once the abstract portal re-opens you will need to log back into the abstract submission system and withdraw your abstract. We will send a notification and details of how to do this when the portal re-opens.
16 November 2020
28 April 2021
ABSTRACT PRESENTER REGISTRATION DEADLINE
23 June 2021
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