The BSPD Annual Meeting 2019
10th - 13th SEPTEMBER 2019 | BIRMINGHAM, UK
The BSPD Annual Meeting 2020
15th - 18th SEPTEMBER 2020 | LIVERPOOL, UK
BSPD 2019 Abstract Submission Guidelines
Abstract submissions are welcome for consideration for BSPD 2019,
which will be held in Birmingham, from 10th – 13th September 2019
The abstract submission process for BSPD 2019 will be through an online submission portal.
Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact firstname.lastname@example.org.
It is ESSENTIAL that you read the instructions below before you submit.
The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by Tuesday 21st May 2019.
If your abstract is accepted into the programme, you are entitled to get the early bird registration rate up until Tuesday 21st May 2019. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact email@example.com. After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.
Oral presentations will be 10 minutes long with 5 minutes for questions and answers.
Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the below guidelines when producing their poster. Those who submit and are accepted to a poster prize category will be asked to also make a 3-minute oral presentation.
- Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
- Keep text to a minimum
- Ensure any text is in large font
- Use graphs, charts, and/or tables
- Ensure contents have a logical flow
- Make it colourful
- Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of
Abstracts must be submitted under one of the conference categories.
Please note all those giving oral presentations or displaying a poster at BSPD Conference 2019 or Teacher’s Branch Study Day will need to be registered and pay the appropriate fee to attend the Conference/Study Day on the day of presentation/poster display.
1. Research Prize
Value of Award: £300
This prize which is sponsored by Professor Richard Welbury is open to BSPD members and seeks entries from researchers who are not yet established in their field. Therefore, in cases where the applicant has undertaken a PhD, he/she should not be more than one-year post-doctorate. The aim of this prize is to reward original recently completed clinical research in the field of paediatric dentistry. The judging process will take into consideration the clinical nature and impact of the project. Researchers with laboratory-based studies or systematic reviews should consider the poster prize.
2. Clinical Case Prize
Value of Award: £300
This prize is open to BSPD members and seeks entries from non-consultant grade (or equivalent) clinicians. Clinical cases should demonstrate complex, novel or multidisciplinary treatments provided for a child and should satisfy one or more of the following criteria:
- Involve any advanced restorative, prosthetic, periodontal, surgical or orthodontic treatments
- Involve a multidisciplinary input to treatment planning and provision of care
- Involve short and, ideally, long term management of complex trauma cases
- Involve short and, ideally, long term management of patients with dental anomalies
- Involve comprehensive treatment provision for patients with significant medical histories
- Involve diagnostic and treatment approaches for patients presenting with rare or unusual oral pathology
It is expected that presenters will have personally performed some of the treatment, not just undertaken a diagnostic work up, for the patient they present.
3. Clinical Governance Prize
Value of Award: £300
This competition is open to BSPD members and seeks entries from non-consultant grade (or equivalent) clinicians. Projects submitted under this category must demonstrate the key aspects of an area of clinical governance – this includes clinical audit, patient safety and patient experience.
4. Poster Prize
Value of Award: £250
This competition is open to BSPD members and seeks entries from non-consultant grade (or equivalent) clinicians. Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be considered for a prize at the annual scientific meeting (see appendix E for mark sheet). Participants will give a 3-minute oral presentation, using a maximum of three slides at the annual scientific meeting. This will be followed by two minutes of questions. The judges will assess this and also assess the posters separately. Presenters and posters will be assessed according to standard. The winner will be announced at the conference dinner. Applicants who are not selected for this prize will be invited to present their paper in the non-prize poster category at the conference.
5. DCP Poster Prize
Value of Award: £250
This competition is open to registered dental care professionals who are BSPD members.Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to six entries, which best meet the entry criteria and standards, will be considered for a prize at the annual scientific meeting. Participants expected to attend to their poster during their allocated time. This will be followed by two minutes of questions. The judges will assess this and also assess the posters separately. Presenters and posters will be assessed according to standard. The winner will be announced at the conference dinner.
6. Undergraduate Students Poster prize
Please note students with posters that are presented are required to register and attend the Teachers Branch Study Day and pay the appropriate fee.
Value of award: £100
This competition is open to all dental and dental care professionals’ undergraduate students who are registered as a student at the time of abstract submission Students are expected to seek guidance of their supervisors/tutors prior to submitting their abstracts. There are governance issues around publishing case reports and clinical governance projects and therefore supervisors’ approval is essential to ensure compliance” to the abstract submission guidelines. A letter confirming the head of department approval is required to accompany all submissions
Judging process: Abstracts will initially be appraised by the Conference Abstract and Prize Committee (CAPC) and up to ten entries, which best meet the entry criteria and standards, will be considered for 3 prizes at the annual scientific meeting study day supported by teacher’s branch. Participants expected to attend to their poster during their allocated time. This will be followed by two minutes of questions. The judges will assess this and also assess the posters separately. Presenters and posters will be assessed according to standard. The winner will be announced at the conference dinner.
7. Poster (Non-prize category)
If you are not submitting to any of the above prize categories, but would like to be considered to present a poster at the conference.
Publishing of Abstracts
It is expected that, in keeping with normal publication protocol, the first author (the presenting author) has made the greatest contribution to the work described. All co-authors must have approved the abstract submission. Furthermore, no abstract should have been presented previously at a National or International scientific meeting or have been published. The presenter must register for the Scientific Meeting. Failure to do so, after acceptance of an abstract, may result in the abstract being withdrawn.
Accepted abstracts will be published by Wiley in The International Journal of Paediatric Dentistry.
Please adhere to the following formatting guidelines when preparing abstracts for submission for BSPD 2019. Abstracts which are not correctly formatted will not be reviewed.
Preparation of Abstracts
Abstracts should be prepared according to the protocol given below. There are three main formats for abstracts depending on whether the content relates to: a research study, a clinical case or an audit project. In the case of the Max Hornell travel award or the National Student Elective Prize, applicants should select the most appropriate abstract format for their work. Provide the name of any funding body, if applicable, at the bottom of the abstract. Failure to adhere to the detailed format for abstract preparation will result in the rejection of the abstract.
Instructions for a Research Abstract
Use the following headings in your abstract as appropriate:
Instructions for a Clinical Case Abstract
Use the following subtitles in your abstract as appropriate:
- Presenting problem
- Clinical management
Instructions for a Clinical Governance Abstract
Use the following subtitles in your abstract as appropriate:
- Standards (if audit) or Objectives
- Discussion/Recommendations/action plan (as appropriate)
Instructions for a DCP, Undergraduate and Poster Prize Abstracts and Poster (non-prize)
Based on whether the abstract is a research, clinical case or clinical governance please use the appropriate heading from those listed above.
How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the BSPD 2019 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.
If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.
A person may be associated with an unlimited number of papers but only 1 abstract per registration as lead presenter will be permitted. If more than one abstract is submitted to a prize category all abstracts will automatically be disqualified from the prize competition.
IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact firstname.lastname@example.org.
The online abstract submission system is a simple step-by-step process and will ask you to input the following details:
- Title of the abstract (word limit is 12)
- Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
- Name, affiliation, and job title of co-author(s)
- Abstract word limit is 250, excluding Title, Authors and Affiliations
- Delegates may only submit one abstract on which they are the presenting (first) author but it is permissible to be a co-author on multiple abstracts.
- Graphs and tables may not be included in the abstract
- Provide the name of any funding body, if applicable, at the bottom of the abstract
- Complete questions listed in Additional Information:
– State your Professional Status
- If you are submitting to a prize, please confirm that you are not appointed to a consultant / senior clinical position (e.g. SDO/Senior Lecturer?)
Notification of Acceptance
Notification will be sent to the Presenting Author on 30th April 2019.
When notified of acceptance, the Presenting Author is required to accept their offer by registering for the Conference by 21st May 2019. Failure to do so may result in the rejection of their abstract from the programme.
You do not need to register for the Conference prior to submitting an abstract but if you have an accepted abstract you are entitled to get the early bird registration rate up until 21st May 2019. You will be provided with a link to register at this rate in your acceptance email.
If a presenter fails to register by 21st May 2019:
- Will be removed from the programme
- Will be removed from all BSPD 2019 related publications
Withdrawal Conditions & Change of Presenter
Written notice must be submitted by 21st May 2019 for all withdrawals and change of presenters, contact email@example.com.
If a presenting author is changed to someone who is not eligible, (i.e. senior staff), the abstract will not be considered for a prize and can only be presented as a poster.
Terms and Conditions:
- The abstract submitted adheres to the abstract submission guidelines outlines above.
- The text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the conference website and book of abstracts, and that this will not raise any copyright issues.
- This abstract has only been submitted once for BSPD 2019.
- Abstracts cannot have been presented previously at a National or International scientific meeting or have been published.
- Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
- It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
- Accepted authors must register by 21st May 2019 to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
- A person may be associated with an unlimited number of papers but only 1 paper per registration as lead presenter will be permitted.
- The abstract submitted is in English.
- The Presenting Author is available to present at the conference on 10th – 13th September 2019.
If you have any queries regarding the above, please contact the BSPD 2019 Programme Team firstname.lastname@example.org.